11/ Access to Medical Reports

In certain circumstances it may be necessary for Reprotec UK to obtain a Medical Report from your Doctor/Specialist/Occupational Health in order to establish:

● the reason for and likely duration of absence

● when you will be able to return to work, and whether the problem will recur

● what, if any, treatment is being prescribed

● whether you can carry out all the duties of the job, and

● what, if any, reasonable adjustments are recommended

This will enable Reprotec UK to plan workloads.  It is in the interests of both you and Reprotec UK to establish, with the benefit of expert medical opinion, your ability to work. 

You have certain rights under the Access to Medical Reports Act 1988.

Your Doctor/Specialist/Occupational Health cannot submit the report to Reprotec UK without your consent. 

You may withhold consent to the report being sought or can request to see the report prior to it being forwarded to Reprotec UK.

If you indicate that you wish to see the report in advance, Reprotec UK will inform you when the Doctor/Specialist/Occupational Health has been written to, and the Doctor/Specialist/Occupational Health will also be notified that you wish to see the report.  You then have 21 days to contact the Doctor/Specialist/Occupational Health regarding arrangements to see the report.

Should you indicate that you do not wish to see the report before Reprotec UK, you still have the right to write to the Doctor/Specialist/Occupational Health if the report has not been provided to Reprotec UK, and you have 21 days to contact the Doctor/Specialist/Occupational Health regarding arrangements to see the report.  You have the right to ask the Doctor/Specialist/Occupational Health for a copy of the report for up to 6 months after it has been supplied.  (There may be a charge for this.)

You may ask the Doctor/Specialist/Occupational Health to amend any part of the report which you consider to be incorrect or misleading.  If the Doctor/Specialist/Occupational Health is not in agreement, you may attach a statement of your views with the report. 

If the Doctor/Specialist/Occupational Health thinks that you or others would be harmed by the report, or any part of the report, it can be withheld from you.

No decision will be made that could affect your employment without careful consideration of all the circumstances.

Where Reprotec UK wishes to obtain a medical report, you will be asked for your written consent.  Should you withhold such consent Reprotec UK will take a decision regarding your continuing employment without the benefit of medical opinion.